General Accounting
Maintenance of official accounting records for the City, which include accounting for City-wide transactions and internal control functions, such as:
- Maintenance of official accounting records for the City, which include accounting for City-wide transactions and internal control functions, such as: Revenue collections
- Wire transfers
- Bank reconciliation
- Travel account reconciliation
- Trust and agency funds
- Internal service funds
- Special revenue funds
- Grant Administration
- General funds (Revenues & Expenditures)
- Fixed asset ledger maintenance
- Budget Forecast assistance for Special Revenue Funds & Internal Service Funds
- Monthly & quarterly preparation of financial statements
- Finance and investing related activities
- Unclaimed Property Reporting
- Provide customer service to City employees; resolve issues that may arise concerning accounting transactions; provide detailed information of City accounting policies and procedures.
Participation in cooperation with other entities and component units in the preparation of:
- Comprehensive Annual Financial Report (CAFR)
- APA Comparative Cost report
- Expenditure of Federal Awards
- Single Audit Report
Accounts Payable Division
- The Accounts Payable Division is responsible for the following: Timely payments of invoices, travel and all related costs incurred by the City
- Data entry into the financial accounting system
- Maintaining vendor tables
- Generating and mailing checks and wire transfers
- Preparation of 1099's
- Provide customer service to City employees and vendors; resolve any questions or issues that may arise concerning vendor payments; provide detailed information of City accounts payable policies and procedures.
Payroll Division
- The Payroll Division is responsible for the following: Timely and accurate processing of the City of Richmond's payroll
- Data entry of payroll information into TEMS (Total Employees Management System)
- Updating, reviewing and reconciling payroll deductions
- Setting up of direct deposits
- Generating and distributing checks and wire transfers
- Handling all payroll accounting related activities to include reconciliation of payroll to general ledger, payments to third parties, payment of state and federal taxes and compliance reporting
- Research tax issues to determine appropriate handling
- Provide customer service to City employees and outside agencies to resolve any questions or issues that may arise concerning payroll related matters; provide detailed information of federal and state payroll regulations and City payroll policies and procedures.
Financial Compliance Unit
- Develops and implements processes for ensuring that the disbursement of City funds are handled in accordance with City policies.
- Makes recommendations to correct deficiencies or improve operations; follows-up to determine that, when necessary, appropriate corrective action has been taken.
- Determines procedures to ensure compliance with established policies.
- Prepares surveys and internal audit reports necessary to comply with audit objectives.
- Develops audit objectives and methodology scope to meet professional standards.
- Analyzes results of tests and formulates findings for management.
- Manages the City's 1099 reporting requirements.
- Develops relationships with the fiscal liaisons of City agencies and departments.
- Complies with the mandates of the Finance Department and City policies.