Last Updated: 2009-08-20

General Accounting

Maintenance of official accounting records for the City, which include accounting for City-wide transactions and internal control functions, such as:

  • Maintenance of official accounting records for the City, which include accounting for City-wide transactions and internal control functions, such as: Revenue collections
  • Wire transfers
  • Bank reconciliation
  • Travel account reconciliation
  • Trust and agency funds
  • Internal service funds
  • Special revenue funds
  • Grant Administration
  • General funds (Revenues & Expenditures)
  • Fixed asset ledger maintenance
  • Budget Forecast assistance for Special Revenue Funds & Internal Service Funds
  • Monthly & quarterly preparation of financial statements
  • Finance and investing related activities
  • Unclaimed Property Reporting
  • Provide customer service to City employees; resolve issues that may arise concerning accounting transactions; provide detailed information of City accounting policies and procedures.

Participation in cooperation with other entities and component units in the preparation of:

  • Comprehensive Annual Financial Report (CAFR)
  • APA Comparative Cost report
  • Expenditure of Federal Awards
  • Single Audit Report

Accounts Payable Division

  • The Accounts Payable Division is responsible for the following: Timely payments of invoices, travel and all related costs incurred by the City
  • Data entry into the financial accounting system
  • Maintaining vendor tables
  • Generating and mailing checks and wire transfers
  • Preparation of 1099's
  • Provide customer service to City employees and vendors; resolve any questions or issues that may arise concerning vendor payments; provide detailed information of City accounts payable policies and procedures.

Payroll Division

  • The Payroll Division is responsible for the following: Timely and accurate processing of the City of Richmond's payroll
  • Data entry of payroll information into TEMS (Total Employees Management System)
  • Updating, reviewing and reconciling payroll deductions
  • Setting up of direct deposits
  • Generating and distributing checks and wire transfers
  • Handling all payroll accounting related activities to include reconciliation of payroll to general ledger, payments to third parties, payment of state and federal taxes and compliance reporting
  • Research tax issues to determine appropriate handling
  • Provide customer service to City employees and outside agencies to resolve any questions or issues that may arise concerning payroll related matters; provide detailed information of federal and state payroll regulations and City payroll policies and procedures.

Financial Compliance Unit

  • Develops and implements processes for ensuring that the disbursement of City funds are handled in accordance with City policies.
  • Makes recommendations to correct deficiencies or improve operations; follows-up to determine that, when necessary, appropriate corrective action has been taken.
  • Determines procedures to ensure compliance with established policies.
  • Prepares surveys and internal audit reports necessary to comply with audit objectives.
  • Develops audit objectives and methodology scope to meet professional standards.
  • Analyzes results of tests and formulates findings for management.
  • Manages the City's 1099 reporting requirements.
  • Develops relationships with the fiscal liaisons of City agencies and departments.
  • Complies with the mandates of the Finance Department and City policies.

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